Based on the Getting Things Done method
Get it all out of your head. Act with clarity.
GTD Manager is a free task management app that puts the Getting Things Done (GTD) method into practice: capture any idea in seconds, process your inbox and organize what matters into next-action lists, projects and contexts.
Free forever. Sign up with email or Google, no credit card.
What is GTD Manager?
GTD Manager is a web application for organizing tasks, projects and references following David Allen's Getting Things Done (GTD) method. The core idea of GTD is simple: your mind is for having ideas, not for holding them. You capture everything in a trusted place, decide the next step for each item and review regularly — so you work with a clear head and focus on what truly moves forward.
How it works
The GTD flow in four steps, the way the method teaches it.
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1. Capture
Dump everything into your inbox with quick capture (Ctrl+Alt+I) or by email. Don't decide anything yet — just get it out of your head.
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2. Process
Empty the inbox by deciding the destination of each item: next action, waiting, someday, reference or trash.
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3. Organize
Group actions by context, project and tag. Projects become outcomes with a clear next action and a "no next" indicator.
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4. Review
The guided weekly review keeps the system trustworthy: you revisit lists, stalled projects and due dates.
Everything you need for a trustworthy GTD system
Features designed to reduce friction on capture and bring clarity to execution.
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Quick capture
Open capture on any screen with Ctrl+Alt+I, type and save. The idea lands in your inbox before you forget it.
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Inbox and processing
Process item by item with shortcuts: Next, Waiting, Someday, Done, Reference or Trash. Inbox zero, clear mind.
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GTD lists
Next actions grouped by context, project or tag; "waiting for X days"; and a searchable someday list.
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Projects as outcomes
Every project is an outcome to reach, with its next action and an alert when it stalls with no next.
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Editor with #tags and @contexts
Rich editor with a slash command (/) that automatically recognizes #hashtags and @contexts as you type.
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Tasks by email
Forward an email to your personal inbox address and it becomes a note — with attachments and alias-based routing.
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Gmail and Google Calendar
A summary of your week's emails, free-slot search in your calendar and cross-referencing of your notes with events.
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Graph View
See notes, projects and tags as a graph of connections to spot relationships that lists tend to hide.
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AI Assist
Automatic summaries of long notes and "help me write" to turn a title into a draft. Optional and can be turned off.
Why GTD, and who it's for
Getting Things Done is one of the most influential productivity methods in the world, created by David Allen. It works for anyone whose head is full of loose ends: professionals, students, freelancers and small teams. GTD Manager exists to take the method off paper and out of generic to-do apps, with a flow designed around capture, clarify, organize, reflect and engage.
- For people who keep switching tools and never trust their own system.
- For people who want to separate next actions from projects and references.
- For people who need to review with a method, not from memory.
Frequently asked questions
Straight answers about GTD Manager and the GTD method.
What is GTD (Getting Things Done)?
GTD, or Getting Things Done, is a productivity method created by David Allen. It is based on five steps — capture, clarify, organize, reflect and engage — to get every loose end out of your head, decide the next action for each one and review regularly, working with focus and without anxiety.
What is GTD Manager?
GTD Manager is a free web application that implements the GTD method. It brings inbox capture, processing, next-action lists, projects, contexts, references and the weekly review into a single flow, instead of a generic task list.
Is GTD Manager free?
Yes. GTD Manager is free. You create your account with an email and password or with your Google account, with no credit card required.
Do I need to install anything?
No. GTD Manager runs straight in your browser. If you want, you can install it as an app (PWA) on your phone or computer to open it faster, but that is optional.
Does it work offline?
GTD Manager is online: your data lives on the server, which is the single source of truth, so a connection is required to access it. Installing it as a PWA speeds up loading the interface but does not store your data locally.
Is my data safe?
Yes. Each user only sees their own data (per-account isolation), passwords are protected with bcrypt and access uses JWT tokens. The content of your notes is never written to logs.
Is there a mobile app?
GTD Manager is mobile-first and can be installed as a PWA on Android, iPhone or desktop, working like an app on your home screen — without relying on an app store.
How do I capture tasks by email?
Each account gets personal email addresses (such as inbox, next or reference). Forwarding a message to one of them makes GTD Manager automatically create a note in the right place, including attachments.
Does it integrate with Gmail and Google Calendar?
Yes. GTD Manager summarizes your week's emails, finds free slots in your calendar and cross-references your notes with your Google Calendar events. The integrations are read-only.
Can I organize by projects and contexts?
Yes. Every project is treated as an outcome to reach, with its next action highlighted, and you tag items with #tags and @contexts to filter your lists the way GTD recommends.
What is AI Assist?
It is GTD Manager's optional intelligence layer: it generates summaries of long notes and helps turn a title into a text draft. You can turn it off at any time in settings.
How do I get started?
Create your free account, capture your first task in the inbox and process it by choosing the next action. In a few minutes you already have a working GTD system.
Start getting it all out of your head today
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